Personal Assistant to the Director General

Position: Personal Assistant to the Director General
Organization: Persons with Disability Advisory Council (PDAC)
Location: Lesotho
Contract Type: 5-Year Fixed Term (Renewable)
Closing Date: 19 April 2025

About the Organization

The Persons with Disability Advisory Council (PDAC) is a statutory body established under the Persons with Disability Equity Act of 2021. The Council is tasked with promoting and protecting the rights, dignity, and overall well-being of persons with disabilities across Lesotho.

Position Overview

PDAC is seeking a detail-oriented and highly professional Personal Assistant to support the Director General (DG). This role is critical in ensuring the effective operation of the DG’s office by providing high-level administrative, logistical, and secretarial support.

Key Objectives of the Role

• Enhance the efficiency and effectiveness of the Director General’s office.

• Ensure smooth coordination and execution of DG-related duties and responsibilities.

• Maintain confidentiality, organization, and professionalism in all engagements.

Duties and Responsibilities

A. Administrative and Secretarial Support

• Manage the DG’s calendar, schedule, travel arrangements, and meeting logistics.

• Draft, edit, and format official documents, reports, and presentations.

• Organize and maintain filing systems for official correspondence and records.

• Handle correspondence and inquiries on behalf of the DG.

• Coordinate logistics for Council meetings, public engagements, and events.

B. Communication and Liaison

• Act as the first point of contact for internal and external stakeholders engaging with the DG’s office.

  
  
  

• Manage emails, calls, and meeting requests—prioritizing and following up as needed.

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• Support internal communication between the DG and departments within PDAC.

• Record meeting minutes and follow up on action points.

C. Office and Resource Management

• Ensure the DG’s office is fully operational and adequately supplied.

  
  
  

• Support budget tracking and resource management related to DG’s activities.

• Maintain discretion and confidentiality in handling sensitive information.

  
  
  

Required Qualifications and Experience

• Diploma or Bachelor’s degree in Office Administration, Secretarial Studies, Business Management, or a related field.

• Minimum of 3 years’ experience in a similar role, preferably in government, non-profit, or disability-centered institutions.

• Strong organizational and multitasking capabilities.

• Excellent communication skills, both written and verbal.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently with high integrity and professionalism.

  
  
  

• Strong interpersonal skills and experience working in inclusive environments.

Reporting Line

The Personal Assistant will report directly to the Director General of PDAC.

Contract and Remuneration

• Full-time, 5-year renewable contract.

• Based at PDAC headquarters in Lesotho.

  
  
  

• Remuneration is in accordance with the Council’s approved salary structure.

Note: Only shortlisted candidates will be contacted. PDAC is an equal opportunity employer and encourages applications from persons with disabilities and women.