PERSONAL SECRETARY – Ministry of Public Service

Job Opportunity – Personal Secretary

Ministry: Public Service

Position: Personal Secretary

Grade: E

Reporting To: Director of Human Resource

Application Deadline: 24th February 2025

Job Summary

The Personal Secretary will provide administrative and secretarial support to the Director, ensuring efficient office operations, document production, communication management, and coordination of meetings and official trips. The role also involves maintaining office security and supervising subordinate staff.

Key Responsibilities

1. Typing, Production, and Distribution of Documents

• Type correspondence and documents to ensure legible and professional communication.
• Seal classified documents to maintain confidentiality.
• Take and transcribe dictation to reduce drafting time for senior officials.
• Photocopy and bind reports for distribution and record-keeping.

2. Office Administration

• Receive and relay messages to facilitate appropriate actions.
• Transmit and dispatch mail through suitable communication channels.
• Maintain the Master of High Court’s diary to ensure timely and relevant actions.

Application Process

Interested candidates must submit applications using:

• GP 104 Form (for serving officers) or GP 103 Form (for job seekers).
• Certified copies of educational certificates, transcripts, ID, CV, and Council on Higher Education (CHE) certificate of verification.

How to Apply

Applications should be hand-delivered to the Human Resources Office at the Ministry of Public Service no later than 24th February 2025.

Late applications will not be considered.