BUSINESS ADMINISTRATOR – The Elite Trading Hub (Pty) Ltd

Job Title: Business Administrator
Reporting To: Managing Director

Roles and Responsibilities:

• Organize meetings and ensure they run smoothly.
• Work with the Executive to plan and prepare meetings.
• Collect agenda items from directors and distribute them along with reports.
• Take and circulate meeting minutes.
• Ensure agreed actions from meetings are completed.
• Maintain proper records and organize administrative tasks.
• Record business transactions by posting journal entries.
• Keep accounts receivable updated and issue invoices.
• Reconcile accounts payable and perform regular updates.
• Analyze daily and monthly expenses.
• Update financial databases for accurate and immediate access to data.
• Prepare weekly and monthly reports.
• Keep contact information for students and clients up-to-date.
• File minutes and reports efficiently.
• Maintain records of the company’s activities, journals, and upcoming events.
• Oversee the company’s governing documents.
• Confirm quorum is present during meetings.
• Ensure all company activities align with its objectives.
• Develop creative and engaging social media plans.
• Handle daily activities for social media platforms like Facebook, Twitter, Instagram, and YouTube.
• Create or outsource multimedia content for social media.
• Build relationships with social media influencers.
• Respond to posts, manage social media communities, and encourage discussions.
• Monitor and analyze social media performance and prepare reports.

Knowledge, Skills, and Abilities (KSA):

• Time management skills.
• Strong customer service abilities.
• Problem-solving skills.
• Excellent communication.
• Ability to multitask.
• High attention to detail.

Qualifications and Experience:

• Diploma in Business Studies, Commercial Studies, or Business Administration.