ADMINISTRATIVE ASSISTANT – Tripharm Manufacturing

Job Opportunity – Administrative Assistant

Position: Administrative Assistant

Department: Administration, IT, and Logistics

Reporting To: Head of Administration, IT, Logistics, and Health & Safety

Job Purpose

The Administrative Assistant will support the company’s daily operations by maintaining office systems, handling administrative tasks, and ensuring smooth workflow across departments. The role requires organization, communication, and multitasking to keep office processes efficient.

Key Responsibilities

• Perform administrative duties, including filing, typing, copying, printing, binding, and scanning.
• Design and maintain organized filing systems.
• Screen and direct phone calls to the appropriate personnel.
• Prepare minutes, reports, and presentations using computer applications.
• Manage filing systems for the accounting office (both hard and electronic copies).
• Coordinate meetings, appointments, and training sessions.
• Arrange travel bookings, including flights, vehicles, and hotel reservations.
• Ensure office equipment functions properly and arrange for maintenance or replacement when necessary.
• Maintain inventory of office supplies, place orders, and track deliveries.
• Process purchase orders for vehicle fueling and compile mileage reports.
• Prepare monthly reports on vehicle usage, repairs, and fuel costs.
• Handle health and safety tasks, ensuring compliance and reporting safety concerns.
• Ensure the First Aid Kit is stocked and accessible.
• Provide health and safety training for new employees.
• Perform any other related duties assigned from time to time.

Key Performance Areas

• Writing clear and professional
• Proofreading and editing communication materials.
• Preparing accurate and timely reports.
• Providing effective administrative support to management.
• Ensuring timely and clear communication within the organization.

Knowledge, Skills, and Abilities

• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Strong organizational and planning skills.
• High standards of business ethics and professionalism.
• Excellent communication skills.
• Ability to multitask and prioritize workload.
• Strong attention to detail.
• Ability to work under pressure with minimal supervision.
• Effective time management.
• Strong customer service and problem-solving skills.

Qualifications & Experience

• Minimum Requirement: Form E or LGSE with at least 2 years of experience in administration.
• Preferred Qualification: Diploma in Business Studies, Commercial Studies, or Business Administration.
• Added Advantage: Certificate or knowledge in Occupational Health and Safety.

How to Apply

Qualified candidates are encouraged to submit their applications.

Application Deadline: [Insert Date]

For more details, visit [Insert Application Link].